The great news about the Google Workspace plan is that it offers far more storage than a free Gmail account. Your email space is not separate; it's part of a large, shared pool of storage.
This pooled storage covers your Gmail, Google Drive, and Google Photos.
Google Workspace Plan Subscription
Choosing the right Google Workspace plan is no longer just about email—it's about balancing storage, security, and the newly integrated Gemini AI features. As of January 2025, Google has updated its pricing to reflect the inclusion of AI across all business tiers, making it more important than ever to pick a subscription that scales with your team’s needs without overpaying.
Key Factors for Your Google Workspace Plan Subscription
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The "Storage Jump": The Business Standard plan is the most popular "sweet spot," moving you from a tight 30 GB to a massive 2 TB of pooled storage per user.
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Gemini AI Integration: Starting in 2025, Gemini AI is bundled into the core plans, helping you draft emails in Gmail, summarize Docs, and generate meeting notes in Meet.
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Security & Compliance: If your industry requires legal archiving or eDiscovery, the Business Plus plan is mandatory, as it includes Google Vault.
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Annual Savings: Committing to an annual subscription can save your business roughly 16–20% compared to the flexible monthly billing.
The amount of total storage you get depends directly on the plan you choose. Your entire organisation shares this pooled storage.
| Google Workspace Plan | Pooled Storage Per User |
| Business Starter | 30 GB (per user) |
| Business Standard | 2 TB (per user) |
| Business Plus | 5 TB (per user) |
| Enterprise Plans | 5 TB (per user, with the ability to request more) |
Important Note: The “per user” price multiplies by your total number of users.
Example: If you have 5 users on the Business Standard plan, your total shared storage is $5 \times 2\text{ TB} = 10\text{ TB}$. One user could use 4 TB, as long as the organisation's total stays under 10 TB.
Why Business Standard is Popular
The jump from Starter (30 GB) to Standard (2 TB) is massive.
- 2 TB is huge: This is enough space for nearly all small and growing businesses.
- Worry-free Email: You rarely have to worry about running out of email space. You get plenty of room for old emails and large attachments.
- File Storage Included: The 2 TB covers not just your email, but all your work files in Google Drive too.
Key Email Limits (Beyond Storage)
Considering the overall size, Google Workspace also has very high limits for daily activity. These are standard across most Business plans:
- Maximum Email Size (Sent): You can attach up to 25 MB; Gmail automatically sends larger files as a Drive link.
- Recipients Per Day: Up to 3,000 unique recipients (with a limit of 2,000 external).
These limits help your business handle high-volume communication easily.
Summary
Google Workspace email capacity is one of its strongest features. It moves you from the small 15 GB limit of a free account to a generous pooled storage system that grows with your business.
For peace of mind, choose Business Standard or higher. It gives you massive space for years of emails and files.
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