Getting Started with Google Workspace India. A professional cloud ecosystem is a significant step for any business. At namastu.com, we leverage our 13+ years of experience as a Google Workspace partner to simplify this transition.
This technical guide, inspired by the best practices of the Google Support team, will walk you through the essential steps to deploy Google Workspace for your organization.
Getting Started with Google Workspace: A Technical Guide
1. Domain Verification & Account Setup
The foundation of Google Workspace is your domain (e.g., yourcompany.com).
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Sign Up: Choose the plan that fits your team (Starter, Standard, or Plus).
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Verify Ownership: Google requires you to add a TXT record to your domain’s DNS settings. This proves you own the domain and prevents unauthorized use.
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The First Admin: Your first account is a Super Admin. This account has total control, so ensure it is protected with a unique, complex password immediately.
2. DNS Configuration for Email (The “Big Three”)
To ensure your emails land in inboxes and not spam folders, you must configure three critical DNS records:
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MX Records: Directs your incoming mail to Google’s servers.
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SPF (Sender Policy Framework): Identifies which mail servers are permitted to send email on behalf of your domain.
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DKIM (DomainKeys Identified Mail): Adds a digital signature to your emails, verifying that the content hasn’t been tampered with.
3. User Provisioning & Organizational Units (OUs)
Don’t just add users to a flat list. Organise them into Organizational Units (OUs) based on departments (e.g., Sales, HR, Finance).
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Benefits: OUs allow you to turn specific services “On” or “Off” for different groups. For example, you might allow the Marketing team to share files publicly but restrict the Finance team to internal sharing only.
4. Data Migration: Moving from Old Systems
Whether you are moving from GoDaddy, Microsoft 365, or cPanel, data integrity is key.
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Data Migration Service (DMS): A built-in tool in the Admin Console for moving emails and contacts.
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Google Workspace Migrate: For larger, more complex enterprise migrations involving high volumes of data and file permissions.
Pro Tip: Always perform a “Pilot Migration” with a few users first to test for any sync errors before moving the whole company.
5. Essential Security Hardening
Before going live, the Google Support team recommends these “Day 1” security steps:
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Enforce 2-Step Verification (2SV): Make it mandatory for all users to use a mobile prompt or security key.
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Disable “Less Secure Apps”: Block apps that don’t use modern security standards to access your data.
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Set Sharing Defaults: In the Drive settings, change the default link sharing to “Restricted” or “Internal Only” to prevent accidental data leaks.
Why Partner with namaSTu for Your Setup? Getting Started with Google Workspace India.
While the technical steps are documented, the execution can be daunting. As a dedicated Google Workspace Reseller, namaSTu provides:
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Expert DNS Management: We handle the MX, SPF, and DKIM setup so your email delivery is perfect from day one.
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Zero-Loss Migration: Our team ensures your legacy emails, calendars, and contacts are transferred safely.
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24/7 Priority Support: Skip the long queues and talk directly to our technical experts.
Ready to Power Up Your Business?
Setting up Google Workspace correctly today saves hours of troubleshooting tomorrow. Let the experts at namaSTu handle the technical heavy lifting for you.